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COSC/GMNG 4321 IT Project Management with Project Description and Software Purposes.

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In this project, you are going to apply the theories you have learned in the book, including project scope management, project time management, project cost management, project human resource management and project communications management, and apply them in a real world project. You are going to learn to use Microsoft Project, a leading software tool used for IT project management. This is an individual project. Team work is not allowed. II. Software You need Microsoft Project for the project. Either Microsoft Project 2010 or 2007 will be fine. The UHV IT department will contact yo...

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In this project, you are going to apply the theories you have learned in the book, including project scope management, project time management, project cost management, project human resource management and project communications management, and apply them in a real world project. You are going to learn to use Microsoft Project, a leading software tool used for IT project management. This is an individual project. Team work is not allowed. II. Software You need Microsoft Project for the project. Either Microsoft Project 2010 or 2007 will be fine. The UHV IT department will contact you with information on free access of this software tool through Microsoft MSDNAA program. Alternatively you can get a trial version of Microsoft Project when you purchase the book by Kathy Schwalbe, or you can download a free trial version from Microsoft’s Web (free for 60 days). Microsoft Project is easy to learn and straightforward and intuitive to use. Kathy Schwalbe’s book contains a detailed step-by-step guide for using Microsoft project 2007. Free online tutorials are also available. III. Project Description: Web Site Development This is a project described in Kathy Schwalbe’s book, in Appendix A, page a.78. It is a real world application of a Web Site Development Project. The project is a fictitious scenario. The description and requirements are as follows: A nonprofit organization would like you to lead a Web site development project. The organization has Internet access that includes space on a Web server, but no experience developing Web sites. In addition to creating its Web site, the organization would like you to train two people on its staff to do simple Web page updates. The Web site should include the following information, as a minimum: description of the organization (mission, history, and recent events), list of services, and contact information. The organization wants the Web site to include graphics (photographs and other images) and have an attractive, easy-to-use layout. 1. Project Scope Management Create a WBS for this project and enter the tasks in Microsoft Project. Create milestones and summary tasks. Some of the specific analysis, design, and implementation tasks will be to: a. Collect information on the organization in hardcopy and digital form (brochures, reports, organization charts, photographs, and so on). b. Research Web sites of similar organizations. c. Collect detailed information about the customer’s design preferences and access to space on a Web server. d. Develop a template for the customer to review (background color for all pages, position of navigation buttons, layout of text and images, typography, including basic text font and display type, and so on). e. Create a site map or hierarchy chart showing the flow of Web pages. f. Digitize the photographs and find other images for the Web pages; digitize hardcopy text. g. Create the individual Web pages for the site. h. Test the pages and the site. i. Implement the Web site on the customer’s Web server. j. Get customer feedback. k. Incorporate changes. l. create training materials for the customer on how to update the Web pages. m. Train the customer’s staff on updating the Web pages. 2. Project Time Management a. Enter realistic durations for each task, and then link the tasks as appropriate. Be sure that all tasks are linked (in some fashion) to the start and end of the project. Assume that you have four months to complete the entire project. b. Print the Gantt Chart view and Network Diagram view for the project. c. Print the Schedule table to see key dates and slack times for each task. 3. Project Cost Management a. Assume that you have three people working on the project, and each of them would charge $20 per hour. Enter this information in the Resource Sheet. b. Estimate that each person will spend an average of about five hours per week for the four-month period. Assign resources to the tasks, and try to make the final cost in line with this estimate. c. Print the budget report for your project. 4. Project Human Resource Management a. Assume that one project team member will be unavailable (due to vacation) for two weeks in the middle of the project. Make adjustments to accommodate this vacation so that the schedule does not slip and the costs do not change. Document the changes from the original plan and the new plan. b. Use the Resource Usage view to see each person’s work each month. Print a copy of the Resource Usage view. 5. Project Communications Management a. Print a Gantt chart for this project. Use a timescale that enables the chart to fit on one page. Then paste a copy of the Gantt chart in your report. b. Print a “To-do-List” report for each team member. c. Create a “Who Does What Report” and print it out. IV. What to do and what to submit Your role is the project manager of this Web Site Development Project. Note, this “Web Site Development Project” is a fictitious project. Your term project is to MANAGE this fictitious project, rather than writing code and implementing it. The deliverable of your Term Project is a report in Word or PDF format. Other formats will not be accepted. You don’t need to submit Microsoft Project files, but rather insert screenshots of Microsoft Project charts as pictures in your report. In your report, you describe how you manage the Web Site Development Project with all the activities and processes. Use Microsoft Project as the software tool. Wherever the requirement says “print”, you are supposed to do it with Microsoft Project, and insert screenshots of Microsoft Project charts as pictures in your report. For example, in the requirements in the last section, “2. b. Print the Gantt Chart view and Network Diagram view for this project.” means that you insert the screenshots of the Gantt Chart view and Network Diagram view as pictures in your report. To capture a screenshot, you can press the “Print Screen” button on your keyboard. Then open Paint software, which is a free software on Windows in the folder Accessories. Use Ctrl+V to paste the screenshot. You can then save the picture in whatever format and then insert it in your Word document. Paint allows you to crop the picture to get the screenshot of MS Project only instead of the entire screen of your computer. If your activities or tasks may depend on the customer input or the result of an intermediate process, you may make up fictitious data. For example, in 1.a. Collect information on the organization in hardcopy and digital form (brochures, reports, organization charts, photographs, and so on). if your future process depends on the collected information on the organization, you can make up this information. You can make a fictitious organization and fictitious operations, for example, Lightning Publishing Co., or you can use scenarios from your prior working experience. Note again, this term project is about MANAGING the Web Site Development Project, instead of developing a Web site yourself. If you submit a Website only with the screenshots of the Website, you will not receive any credit.

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The project undertaken is about to develop a system that can handle the business and research needs o. At most requirements are to develop a suitable system which can be helpful for the company to get updated about all the needs of the company. For this project the schedule that is planned is from Jan 1st 2013 to May 1st  2013 (5/1/2013). The various phases of the project are

  • System analysis
  • Requirements analysis
  • Feasibility study
  • System design
  • Detail design
  • Coding
  • Testing
  • Implementation
  • Maintenance

The  project development plan is developed in seven months. One month is kept for covering and risk/ errors/ exceptions if faced during the development process. Since a project may face problems as change management, errors etc. so in order to deal with these problems last month is kept to deal with any exception if occur.

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